EXHIBITOR TOOLKIT 🛠️

Excited to exhibit at VETgirl U 2026? You should be—you're about to join ~1,000 veterinary pros for another epic, sell-out gathering in Salt Lake City. We genuinely appreciate your partnership and look forward to making this an event to remember. Give the information below a quick read to set yourself up for a standout experience.

VGU26 National Park Sign

EXHIBIT SPACE ✅

All exhibit space has been secured. If you are still interested in joining the waitlist, please click on the link below to submit your company information. 

Executive Exhibit Experience $3,500

Premium Exhibit Experience $4,500

  • Executive Exhibit Experience Included Plus …
  • “Front of Line” Booth Selection
  • Evening Event Access (2/booth)
  • Backpack & Swag (2/booth)
  • Printed Proceedings (2/booth)
  • Vet Challenge Participant (App Game)

No need to purchase flooring. The hotel ballroom is carpeted. Electrical and Internet requests should be managed directly through venue. Requests for additional furniture are considered based on availability.

NOTE: There will NOT be a physical booth structure, or pipe and drape, but the area can fit your banners, signs, etc. behind the table provided. It will not include a table cover or electricity (optional: available for purchase directly through the hotel.

Quick Links 🔗

🔗 EXHIBIT HALL MAP
🔗 EXHIBITOR PORTAL
🔗 EXHIBITOR TIPS
🔗 JOIN THE EXHIBIT WAITLIST
🔗 VENUE MAP
🔗 VETGIRL WEBSITE
🔗 VETGIRL U SPONSORSHIP
🔗 VETGIRL U WEBSITE
🔗 YEAR-ROUND SPONSORSHIP & ADVERTISING

EXHIBIT SCHEDULE 🗓️

Exhibitor Registration

  • Thurs, Jun 18 | 9 AM -  8 PM (Booth Set-up*)

Exhibit Hours

  • Fri, Jun 19 | 8 AM - 5 PM 
  • Sat, Jun 20 | 8 AM - 5 PM
  • Sun, Jun 21 | 8 AM - 11 AM

Each day will begin with a sponsored breakfast talk. If you would like to have your booth open earlier than scheduled exhibit hall hours, you are welcome to start at 7 AM. Lunch will be served each day for attendees from approximately 12 - 1 PM.  

Exhibitor Strike*

  • Sun, Jun 21 | 11 AM (Please be respectful of the scheduled exhibit dates/hours. Exhibitors who break down early will not be invited back to future events.)

Exhibitor Meals & Exhibitor Lounge

Please help yourself to the buffet during breakfast/lunch/snack breaks. We kindly ask you prioritize attendees first, especially during times when lines form. An Exhibitor lounge area is available to relax and step away. There is no food and beverage service in this area.

*Booth set up should occur on Thursday, June 18 and operational by Friday, June 19 at 7 AM and tear down no earlier than Sunday, June 21 at 11 AM. Exhibitors who opt not to adhere to the rules will not be extended an invitation to return at future VETgirl events. 

Key Contacts 📩

Exhibits & Sponsorship Contact
Tracy Covert
VETgirl - Director, Marketing
E: tracy@vetgirlontherun.com

Billing Contact
Mikki Denaris
VETgirl - Support Coordinator
E: mikki@vetgirlontherun.com

Interested in becoming a sponsor? Explore the full list of opportunities and get the conversation started here 👇.

GRAND AMERICA HOTEL 🏨

Book your hotel room for the VETgirl U at special rates exclusively available for conference attendees and exhibitors. Rooms sell out quickly, so please book early to avoid displacement.

VENUE INFO

555 Main St
Salt Lake City, UT 84111
Grand America Courtyard
exhibithall1-1

BOOTH DRAW

Exhibitor outreach began March 2026 via email. Please be prepared to provide three options for booth selection. 

  • Floor plan 
  • Venue map/layout
  • Booth draw selection is based on a ranking system (e.g., sponsorship level, repeat attendance, and the payment date). Premium exhibitors will receive "front of line" booth selection once sponsors have chosen. 

NOTE: If one exhibitor replies immediately, we will email the next in line to speed up the process. Once the email is sent, you will be asked to select your booth within 24 hours. 

 

EXHIBIT BADGES / REGISTRATION 📋

  • All exhibitor booth staff MUST be registered before the conference begins. 
  • In the VETgirl U Exhibitor Portal, your group has been assigned 2 registration slots for “Exhibitor Booth Staff - Comped”, which will allow you to register 2 booth staff free of charge. (see How to add booth staff for more details) 
  • If you wish to register more than 2 staff members, you will have the option to use the “Exhibitor Booth Staff - Additional” registrations to purchase passes for $299/person.
    • Booth staff badges are for exhibiting only and are not eligible for CE.
    • If you have booth staff (veterinarians or veterinary technicians) who would like to attend CE sessions, they can upgrade their exhibitor registration for $499 ($1,199 value). No code needed. Simply click here to access the exhibitor portal and register your team.
  • Note: If your organization has sponsored a CE session, your team is welcome to sit in for that specific session.
  • How to Register Your VETgirl U Booth Staff

 
Justine-Registration

Extra Savings Just for You!

As a VETgirl ELITE member, enjoy exclusive perks and discounts from top brands like Certified Safety Training, VetLead, Blue Heron Consulting, Litter-Robot, Vetpocket, RekMed, and MORE! 🐱🐶

Certified Safety Training Exclusive Offer for VETGirl ELITE Members
Certified Safety Training $XX New Client Discount 

ELITE members get a one-time $XX discount on any of our monthly services.

Cash in on VETgirl Perks
 
Please Note: You must be an ELITE member and logged in to access this page. If you are not logged in or do not have an ELITE membership, you will be redirected to the homepage.
Perks
Lead-Retrieval

Lead Retrieval 👤

  • We will be utilizing Cvent LeadCapture - a mobile application that enables exhibitors to gather leads from your personal cell phone (iOS and Android are both supported). The LeadCapture app eliminates the need to rent expensive and temperamental lead-scan devices that differ from event to event and provide an inconsistent qualification process.
  • You will be able to place your LeadCapture order through the VETgirl U Exhibitor Portal.
  • Once you have ordered your LeadCapture and registered your booth staff (see below), you will be able to assign LeadCapture licenses to the booth staff.

    PLEASE NOTE: Once activated, the app license will be locked to that device and cannot be reused. 


Shipping 🚚

All booth shipments should be sent in advance to the Modern Events warehouse. Please click on the ordering link below to arrange shipping and material handling in advance. This venue DOES NOT have a Fed Ex location onsite.  

Important Dates

Advanced Pricing Ends
Friday, May 29, 2026

Pre-Order Discount Deadline
Friday, May 29, 2026

Graphics Approval Deadline
Monday, May 11, 2026

Advance Shipment Receiving
Monday, May 18, 2026

Last Day for Advanced Shipments
Thursday, June 11, 2026

Advance Warehouse Shipping Address
Company Name & Booth #
VETgirl U 2026
C/O Modern Expo, Events and Exhibitors
3370 West 500 South
Salt Lake City, UT 84104
Shipments should arrive between Monday, May 18, 2026 and Thursday, June 11, 2026

Exhibitor Services 🛠️

If you have the need for additional services such as floral, furnishings, signage, an extra table or miscellaneous items, please reach out to our exhibits house, Modern Events, using the ordering link below. 

close up of a cardboard box on white background

Warning to Exhibitors - Phishing Spam Email ⚠️

We have been made aware of a series of fraudulent emails to speakers and exhibitors from companies claiming to be officially partnered with the show. They may use the VETgirl branding and appear genuine. Companies are claiming they can sell visitor data from events or are claiming to make announcements about the status of the events. This is not the case. PLEASE USE CAUTION AND BE AWARE.  Contact the FTC to report any housing scammers or data poachers, be sure to also mark them as spam/junk.

Apply to exhibit

Exhibitor Policies & Guidelines 💭

 
We’re pleased to announce our VETgirl U 2026 Veterinary Conference in Salt Lake City, UT, June 19-21, 2026. At VETgirl U, you’ll join various members of the veterinary community including veterinary professionals, sponsors, industry partners, and media. While we’re not “rule freaks,” here are a few things that you need to know about attending our conference to make it an awesome exhibitor experience for you and your team. By signing up to exhibit at VETgirl U, you are acknowledging that you agree to the following terms, which constitute an agreement between you and VETgirl. This policy applies to all exhibitors, their agents, employees, and representatives that may attend this VETgirl U event or associated events (both on location at the Grand America Hotel and off-site).
 
BOOTH GUIDELINES / RESTRICTIONS
All exhibitors must have their booths set up and operational by Friday, June 19 at 7 AM and tear down no earlier than Sunday, June 21 at 11 AM. Noisemakers, obtrusive lighting/signage, or other undignified methods and materials are prohibited in exhibit booths. No obstructing aisles or sight lines to other booths. No fire hazards, sound, or attention-getting devices (aside from silenced audiovisual material) are permitted. No medical, surgical, imaging, dental, anesthesia, or other demonstrations on live specimens or cadavers of any kind are allowed. No biohazards (like fresh meat) are allowed at booths. No animals or pets unless previously approved by the Renaissance. All promotions must be maintained to the confines of your exhibit booth space. Failure to do so may result in future ability to exhibit at VETgirl U.
 
BEHAVIOR
We’re excited about this conference. We want you to be excited also! However, we don’t want any disruptive or harassing behavior. Any form of discrimination, retaliation, or harassment will not be tolerated. If it’s egregious, you will be asked to leave, a refund will not be issued, and you will not be authorized to attend future VETgirl events. (Although we know you will be professional…we also know there are some outliers out there!) No smoking in meeting rooms, the exhibit area, or the hotel.
 
COPYRIGHTS
Content from all learning sessions and other special events is protected by the United States copyright laws and is the exclusive property of VETgirl or its authors. You may not, under any circumstances, share, distribute, publish, repurpose, or sell any such content, or attempt to do so, in any way without written consent from VETgirl.
 
SOCIAL MEDIA
We’re all for promotion through social media. It’s ok to post pictures (Hey! Tag us on Instagram at vetgirlontherun, Twitter @VETgirlontherun or Facebook) and videos < 10 minutes, but no posting of articles, sessions, or materials obtained from a VETgirl event without written consent from VETgirl. Again, if it’s more than 10 minutes of video and/or audio recording, you must obtain written consent from VETgirl. This will respect the wishes of VETgirl as well as our speakers, so their families or boss don’t randomly find them on social media. Share your conference experiences and tag us at #VETgirlU
 
REGISTRATION / ATTENDANCE
All exhibitors must be registered for VETgirl U. Two complimentary exhibitor badges are included per booth. Additional badges can be purchased for $299/person access or $899/person with CE sessions.
 
LIABILITY / DAMAGES
We are not responsible for any belongings, so please make sure to secure all valuables during the conference. The exhibitor promises, covenants and agrees to indemnify, defend and hold harmless VETgirl and its respective officers, directors, managers, officers, employees, shareholders, members, partners, subsidiaries, affiliates, successors, and assigns (each, an “Indemnified Party”), from, against and with respect to any and all liabilities, obligations, claims, demands, causes of action, losses, expenses, damages, fines, judgments, settlements and penalties incurred by an Indemnified Party, including attorneys’ fees in connection with exhibitor’s participation in the VETgirl U Conference and associated events. All exhibitors shall, at its sole cost and expense, procure and maintain throughout the term of this contract, Comprehensive General Liability Insurance, insuring and specifically referring to contractual liability in an amount not less than $2,000,000 Combined Single Limit for personal injury and property damage naming VETgirl as additional insureds. VETgirl assumes no responsibility or liability. 

SECURITY
Exhibitor badges must be always worn while attending to your booth. Access to the exhibit hall after hours is prohibited. Please do not leave valuables unattended in the exhibit hall during conference events or after hours.

REGISTRATION / PAYMENT
Receipt of payment will secure exhibitor booth space. Due to logistics and high demand for exhibit space, refunds will not be authorized once payment has been made. Priority for booth location will be based on both payment date and previous exhibitor registration (e.g., Previous VETgirl U exhibitors and those that pay first will receive priority). When signing up for the conference, you’re acknowledging that you have read this document, along with the refund and cancellation policy.

CANCELLATION POLICY
Not that we want to, but VETgirl reserves the right, in its sole discretion, to cancel any event at any time (e.g., if all our speaker's bail, the hotel is no longer standing, an act of God, pandemics, COVID-19, etc.). In that case, VETgirl will refund exhibitor fees for this event, but won’t have any further obligation to you of any type, whether monetary or otherwise. (Please cancel your hotel reservations on your own – we’re not responsible for that or any related expenses related to travel, work, food, etc.). Accordingly, VETgirl shall in no event have any liability to you and shall have no other obligation to you of any type except as expressly stated above. Such right of termination shall not be unreasonably exercised. VETgirl is not responsible for errors or omissions on the website or promotional materials; after all, we’re human. We’ll try our best to keep the website and all communication as up-to-date as possible, however, so you are in the know as best we can. To make sure all our VETgirl attendees are safe, we’ll be monitoring state, federal and CDC guidelines carefully regarding any COVID/pandemic situations. Further updates will be available on our website.

DISCLAIMER: VETgirl may have professional or amateur photographers present at the VETgirl U conference. Please note that any photographs or videos taken at a VETgirl event may be used in future VETgirl publications, online, or in other VETgirl materials and that there is a chance your head, face, or body may be in these pictures! Exhibiting at this meeting constitutes your consent to VETgirl’s use and publication of your image or voice in photographs, videotapes, audiotapes, or other electronic media pertaining to VETgirl’s events, social media posts, use on the Internet, and activities. By exhibiting at our VETgirl conference, you are opting in to receive emails from VETgirl and our sponsors. Not interested? No problem - you can opt-out at any time by unsubscribing!

DAMAGES
Exhibitor acknowledges and expressly agrees that nothing in this policy shall be construed as a waiver or limitation of any remedy available to VETgirl, including any remedies available to it at law or in equity. We’re psyched that you’re exhibiting with us! Please don’t be intimidated by the legal mumbo-jumbo. If you have any questions about our guidelines, please contact us at info@vetgirlontherun.com.

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