Thank you in advance for exhibiting at VETgirl U 2024! We are expecting up to 1,000 enthusiastic and excited veterinary professionals and we appreciate your support for this event! Please take a moment to carefully review the information below.
To apply for one of only 50 exclusive exhibit booths at VETgirl U 2024, complete the digital application at the bottom of this page.
No need to purchase flooring. The hotel ballroom is carpeted. Electrical and Internet requests should be managed directly through Encore. Requests for additional furniture are considered based on availability.
* NOTE: There will NOT be a physical booth structure, but the area can fit your banners, signs, etc. behind the table provided. It will not include a table cover or electricity (optional: available for purchase directly through the Hyatt Regency.
Exhibitor Registration & Booth Set-up*
Preliminary Exhibit Hours (Subject to change)
Each day will begin with a sponsored breakfast talk. If you would like to have your booth open earlier than scheduled exhibit hall hours, you are welcome to start at 7 AM. Lunch will be served each day for attendees from approximately 12 - 1 PM.
*Booth set up should occur on Thursday, June 27, and operational by Friday, June 28 at 7 AM and tear down no earlier than Sunday, June 30 at 12 PM. Exhibitors who opt not to adhere to the rules will not be extended an invitation to return at future VETgirl events.
Fri, Aug 10 Welcome Reception (After Pawty at the Patio)
Hours | Fri 7 – 9 PM
Location | The Plaza Bar Lounge & Patio
Due to space limitations, this event is reserved for attendees only, unless a ticket was purchased in advance during registration.
Sat, Aug 11 Yappy Hour Fiesta Networking Event
Hours | Sat 5 – 6 PM
Location | Princess Ballroom/Entry Foyer
We kindly ask that you add the Yappy Hour Fiesta Saturday, 8/12 from 5 - 6 PM to your calendar. This extra time will allow attendees to connect with you one-on-one. So put your best paw forward and be sure to take advantage of your extra hour.
NOTE: If one exhibitor replies immediately, we will email the next in line to speed up the process. Once the email is sent, you will be asked to select your booth within 24 hours.
Each vendor must have General Liability insurance coverage in the amount of $2,000,000 per occurrence adding the Fairmont Scottsdale Princess (7575 East Princess Drive, Scottsdale, AZ, 85255) and BluePearl Operations, LLC DBA VETgirl (2950 Busch Lake Blvd Tampa, FL 33614) as additional insured. If required by local jurisdiction vendor will also evidence of Statutory Worker's Compensation insurance including Employers Liability coverage of $1,000,000. Certificates should be provided before the entrance to the event.
Hyatt Regency New Orleans offers premium valet services. In addition, there are several nearby parking lots, including the 1301 Girod Parking Garage that connects directly to the hotel. Contact Merit Parking to confirm pricing 504.561.0575.
Onsite parking is limited/subject to availability.
*Parking rates are subject to change due to seasonal events.
What is Lead Retrieval?
Why use Lead Retrieval?
Exhibitor badges must be always worn while attending to your booth. Access to the exhibit hall after hours is prohibited. Please do not leave valuables unattended in the exhibit hall during conference events or after hours.
REGISTRATION / PAYMENT
Receipt of payment will secure exhibitor booth space. Due to logistics and high demand for exhibit space, refunds will not be authorized once payment has been made. Priority for booth location will be based on both payment date and previous exhibitor registration (e.g., Previous VETgirl U exhibitors and those that pay first will receive priority). When signing up for the conference, you’re acknowledging that you have read this document, along with the refund and cancellation policy.
Not that we want to, but VETgirl reserves the right, in its sole discretion, to cancel any event at any time (e.g., if all our speaker's bail, the hotel is no longer standing, an act of God, pandemics, COVID-19, etc.). In that case, VETgirl will refund exhibitor fees for this event, but won’t have any further obligation to you of any type, whether monetary or otherwise. (Please cancel your hotel reservations on your own – we’re not responsible for that or any related expenses related to travel, work, food, etc.). Accordingly, VETgirl shall in no event have any liability to you and shall have no other obligation to you of any type except as expressly stated above. Such right of termination shall not be unreasonably exercised. VETgirl is not responsible for errors or omissions on the website or promotional materials; after all, we’re human. We’ll try our best to keep the website and all communication as up-to-date as possible, however, so you are in the know as best we can. To make sure all our VETgirl attendees are safe, we’ll be monitoring state, federal and CDC guidelines carefully regarding any COVID/pandemic situations. Further updates will be available on our website. DISCLAIMER: VETgirl may have professional or amateur photographers present at the VETgirl U conference. Please note that any photographs or videos taken at a VETgirl event may be used in future VETgirl publications, online, or in other VETgirl materials and that there is a chance your head, face, or body may be in these pictures! Exhibiting at this meeting constitutes your consent to VETgirl’s use and publication of your image or voice in photographs, videotapes, audiotapes, or other electronic media pertaining to VETgirl’s events, social media posts, use on the Internet, and activities. By exhibiting at our VETgirl conference, you are opting in to receive emails from VETgirl and our sponsors. Not interested? No problem - you can opt-out at any time by unsubscribing!
Exhibitor acknowledges and expressly agrees that nothing in this policy shall be construed as a waiver or limitation of any remedy available to VETgirl, including any remedies available to it at law or in equity. We’re psyched that you’re exhibiting with us! Please don’t be intimidated by the legal mumbo-jumbo. If you have any questions about our guidelines, please contact us at firstname.lastname@example.org.
COVID-19/PANDEMIC CANCELLATION POLICY
In the unlikely event, the 2024 VETgirl U Conference is canceled due to the COVID-19 pandemic or similar pandemic beyond VETgirl’s control, the following recourse is offered to Exhibitors and Sponsors: EXHIBITOR Option 1: Exhibit dollars refunded in full through June 1, 2024, refunded less 10% after June 1, 2024 Option 2: Exhibit contract rolled forward to the 2025 live event. SPONSOR Option 1: Sponsorship dollars refunded in full through June 1, 2024, refunded less than 10% after June 1, 2024. Sponsorships which require the purchase of branded materials are non-refundable once the item(s) are produced but may be carried over for use at a future event. Option 2: Sponsor contract rolled forward to the 2025 live event. This policy applies only to a full event cancellation originated by VETgirl. For cancellations originated by the Exhibitor/Sponsor, for any reason including COVID-19 concerns, the standard cancellation policy, applies. COVID-19/Pandemic Safety Policies are subject to change as conditions evolve and new information becomes available.